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Terms of reference of the Scientific Advisory Board

On February 9, 2012, the FACCE - JPI Governing Board adopted the permanent governance. The terms of reference of the Scientific Advisory Board are found below.

Roles of the SAB

Activities of the SAB

Membership in the SAB

Chair and Vice-Chair of the SAB

Meetings of the Scientific Advisory Board

Roles of the SAB

The roles of the SAB are to:

1) provide advice to the FACCE – JPI GB on the alignment of JPI activities to the JPI Scientific Research Agenda, the Strategic Research Agenda and updates.

2) Provide scientific advice on identification, evaluation and impact of the FACCE – JPI activities.

3) Review the scientific outputs of FACCE – JPI.

Activities of the SAB

The SAB members will engage and participate in the JPI by giving advice and input to scientific matters. In particular, the SAB will contribute to the JPI implementation and further progress by:

  • Suggesting and prioritising proposals for short-, medium- and long-term joint actions within the framework of the FACCE – JPI Scientific Research Agenda (ScRA) and the Strategic Research Agenda (SRA).
  • Contributing actively to further elaboration of ScRA and SRA core themes. In this context, they may commission additional experts for each core theme.
  • Providing advice on the implementation of FACCE – JPI Strategic Research Agenda, e.g. training, infrastructures, knowledge transfer.
  • Suggesting potential candidate SAB members at the request of the GB.
  • As SAB body, providing advice and input, as required, forthe elaboration of the scientific aspects of the JPI joint actions, the scoping of transnational calls, and related meetings, and the evaluation of FACCE-JPI joint actions, once implemented.
  • As individuals, by involving 1-2 SAB members in the scientific assessment of projects under FACCE-JPI joint actions, at pre-proposal and/or full proposal stage, as necessary and as part of a larger Evaluation Committee set up for this purpose.
  • Giving advice about the design of any bibliometric or other analyses, as required.
  • Acting as JPI ambassadors at international conferences and major events related to the aims of FACCE – JPI.

 

Membership in the SAB

The SAB consists of 14 members, with at least 4 (and up to 6) coming from outside Europe (where Europe is defined as the MS and AC) and/or having an international affiliation.

Members of the SAB act in an individual capacity, independent of national or institutional affiliation.

The members of the SAB are elected by the GB from a list of potential candidates nominated by the FACCE – JPI GB. Candidates recommended by the SAB are also considered by the GB.

The Secretariat is responsible for compiling the list of nominations and preparing the voting procedure. The diversity of disciplines covered in the scope of the FACCE – JPI as well as gender balance are important factors considered in the nominations.

 

Criteria for nomination are:

  1. Outstanding academic record and international visibility and reputation.
  2. Recent and active participation at international level, e.g. IPCC, ICSU panel.
  3. Broad vision of the challenges facing agriculture, food security and climate change.

The election of new members is performed by voting of the GB and led by the Secretariat. The candidates with most votes are elected as the new members.

The members of the SAB are appointed for 3 years as standard. Members can be re-appointed for 1-2 additional years.

If a member of the SAB should leave before completion of their term, the Secretariat will set up a new election.

Membership renewal

The renewal of the SAB membership will be performed every year, with numbers depending on members’ availability.

 

Chair and Vice-Chair of the SAB

The SAB will elect a Chair and Vice-Chair from its members.

The Chair will moderate the meetings of the SAB, with the Vice-Chair assuming this responsibility in the event of the Chair being unable to attend.

The SAB will report directly to the GB through the Chair or Vice-Chair.

The Chair and Vice-Chair are elected for a 3-year term. The Chair and Vice-Chair can be re-appointed for 1-2 additional years.

 

Meetings of the Scientific Advisory Board

Meeting frequency and attendance

The SAB will meet at least twice a year at the invitation of the Secretariat. Additionally, the SAB may be convened by the Chair and/or the GB if special circumstances necessitate such a meeting.

Regular attendance to meetings is expected and will be a consideration in the renewal process.

Meetings of the SAB are organised and attended by the Secretariat and, if appropriate, by a maximum of 2 representatives of the GB.

The SAB, through the SAB Chair and Secretariat, may invite experts to attend SAB meetings where their attendance would facilitate discussion.

Up to two SAB members are expected to attend GB meetings, rotating as much as possible, and depending on the required expertise for the GB meeting agenda.

Decision process

  • · Quorum

The SAB has a quorum of two-thirds, i.e. 8 members, either in person or by video/telephone conference.

  • · Voting

The SAB takes decisions by consensus.

Conflict of Interest (CoI)

SAB members will not participate in any decisions or any joint action evaluation committees where a situation or circumstance of personal or professional nature has the potential to compromise their ability to make decisions in the interest of best performing their role in the SAB.

In case of a potential conflict of interest, such SAB member will raise the issue with the Chair. The SAB is informed and decides, as a panel, on whether or not the SAB member can participate in the discussion. The SAB will make this decision outlining the situation(s) considered as conflict of interest.

Before the detailed scientific scoping of a call text for a FACCE-JPI joint action or call for research projects is due to take place, members of the Scientific Advisory Board intending to apply for funding shall indicate their intention to the Chair, the Vice-Chair and the Secretariat. The Secretariat shall then inform the other SAB members about the arising conflict of interest, as well as the Call Office. SAB members with conflict of interest will not participate any further in the preparation of the respective joint action. As a second step, and based on best practice in national and transnational peer review procedures, it is expected that funding partners involved in the call will verify and determine any additional CoI by potential SAB members applying to FACCE-JPI joint calls.

Expenditure, Travelling Expenses

The members of the SAB work in an honorary capacity and are not employed by FACCE – JPI to undertake this role. Members and invited experts are reimbursed for their travel expenses related to FACCE – JPI activities.

 

 

[1] In April 2012, all current SAB members including the current Chair will have served the SAB for 2 years. Of the 12 current members, 4 are expected to finish their term in April 2012. Of the remaining 8, 4 will continue their roles until April 2013 and the other 4 will remain until April 2014. In this way, some members of the initial SAB will have served for a period of up to 4 years.