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Call for countries to run a FIT4FOOD 2030 Policy Lab for food system transformation

Call for countries to run a FIT4FOOD 2030 Policy Lab for food system transformation
The FIT4FOOD2030 project, that started on November 1st 2017 and runs for three years, supports the EC in further developing and implementing the FOOD2030 policy framework. It does so by creating a European network, which will make existing R&I policies on Food and Nutrition Security more coherent and explore ways to innovate R&I policy, build competences and raise awareness of FOOD2030. One of the key instruments for creating this network and maximising the impact of R&I on the food system, are the policy labs. Your country can now join FIT4FOOD2030 by running a policy lab!

What is a policy lab?
In the policy labs, European countries and regions aim to maximise the impact of Research and Innovation on future-proofing their food system. The labs bring together national and regional stakeholders from the various areas of the food system, making a point of including people who are usually not involved in policy discussions. In a series of interactive meetings over the course of the project, they analyse the current food system and related R&I landscape, define knowledge gaps and opportunities and work on innovative R&I policies. Central aspects in this process should be a holistic approach and Responsible Research and Innovation. Potential outcomes could be policy briefs, methodologies or new R&I programmes. The focus may differ per country or region, depending on their specific circumstances. During the remaining 1,5 year of the project, around three national meetings should take place for the policy lab. These can be supported by smaller meetings, like focus groups. In February 2018, six countries and one region started with a FIT4FOOD2030 policy lab. They are Flanders (Belgium), Hungary, Italy, Lithuania, The Netherlands, Norway and Romania. They have all had their first national meetings, and are now in the process of organizing the second. We are now offering three to five more countries or regions the exciting possibility to run a policy lab, to make up the total and help expand the FOOD2030 network.

The EU Think Tank, which is made up of a diverse range of European high-level experts, forms the linking pin between the EC, the policy labs and the regional city labs.

The policy lab coordinators
Each selected country is asked to appoint two persons to coordinate the policy lab, ideally from different backgrounds (agriculture and health, for example) and with complementing skill sets. The role of coordinator will be a challenging and rewarding one. They will follow a number of mandatory training sessions with policy lab coordinators from other countries. These training sessions are organized by the experts from the FIT4FOOD consortium, like the VU Amsterdam, and will give the coordinators the theoretical background and practical tools to coordinate the Policy Labs in their countries. This will involve identifying and motivating relevant stakeholders, organizing meetings and making sure that the Policy Labs result in concrete outcomes and usable end products. All of this requires skills in project and relationship management.

Being a policy lab coordinator offers the person in question the chance to influence national policies on the food system by working in an innovative, out-of-the-box manner. Coordinators are also invited to take part in the FIT4FOOD2030 EU think tank and other relevant workshops and meetings. The training sessions will teach them new skills and contribute to their professional and personal development. They will receive a certificate from VU Amsterdam for taking part in the training sessions.

How much time (and money) will it cost?
The coordination of a Policy Lab will take about 1,5 day a week on average, divided over two persons. The actual time spent per week will differ over the course of the project. Included in this estimation of the time investment are the coordination of the national activities, attending the trainings for coordinators and the optional attendance of other meetings and events, like the EU think tank.  Besides the staffing costs and travel expenses for the coordinators, funds are needed for organizing the meetings. These costs will of course vary greatly per country.

What support does FIT4FOOD2030 offer?
The second group of three to five countries and regions running a policy lab can claim up to between 6.000 and 10.000 Euro from the project to help cover their cost. The maximum amount that can be claimed back, will depend on how many countries are selected; if there will be three new policy labs the maximum will be 10.000, if there wil be five new policy labs, the maximum will be 6.000. This money is meant for travel costs of the coordinators and the organization of national activities. Cost of staffing may not be paid from this budget. The training sessions for the coordinators are funded by the project. The project team also offers continual support and guidance in between the training sessions, as well as practical tools and knowledge generated by the project.

What are the criteria for being eligible to run a policy lab?
There are three main criteria:

  • High level political commitment is essential. Countries are therefore asked to submit letters of commitment signed by at least two ministries, to ensure a holistic approach. The letters should endorse the goals of the policy lab and the FOOd2030 framework, briefly outline the intended national interest and commit to the required resources.
  • Availability of both coordinators on April 8&9, when their first training session will take place in Amsterdam. Part of this session will be together with the coordinators from the first seven policy labs. Coordinators must also be able to come to Brussels in the week of 14 October 2019.
  • Geographical spread over Europe

If more than five eligible countries or regions apply, a selection will be made by drawing lots.

We would like to receive an informal declaration of interest by February 18. The deadline for submitting the letters of commitment is March 4th 2019. We will let you know if you have been selected in that same week, so by March 8th.

More information
Introduction to FIT4FOOD2030

FIT4FOOD2030 – One year in

Timeline and general outline for the training sessions and national meetings

Because the project has been running for over year by now, a lot of information about what has already been done can be found on our website, If you have any further questions, or would like to apply to run a policy lab, do not hesitate to contact us. You can do so by sending an email to Jolien Wenink, coordinator of the policy labs within FIT4FOOD2030, at We can also put you in contact with coordinators from one of the policy labs from the first group, if you would like to hear about their experiences.

February 4th, 2019|News